Q: Why would someone need to write a Letter to Discontinue Service? A: There are many reasons why someone might need to write a Letter to Discontinue Service. Q: What is a Letter to Discontinue Service? A: A Letter to Discontinue Service is a formal written request to terminate a service or agreement with a company or individual. It may be tempting for the consumer to tear up and throw away the unsatisfactory contract, but this is not a good idea. This includes a copy of the original contract and the letter to discontinue service. The consumer should keep copies of everything they send the other party. This will give better results than rudely expressing anger and unhappiness about the product or service. Even if the consumer is unhappy about the service or product and wants to cancel a contract, they should always be polite. The conclusion should have a friendly tone. In the second paragraph, the reason can be given for cancelling the contract. In the first paragraph, the aim of the letter can be stated. If any money is owed on the contract, the consumer should enclose a final payment or request a final bill. It should be short and to the point without allowing any possibility of misinterpretation. This is more professional, and will be taken more seriously than a casual, friendly letter. For example, if poor service is one legitimate reason for cancelling, the consumer needs to know, so they don’t say the service was fine in the letter.įormal Business Letter Format The letter should be a formal business letter format. There may be provisions about cancelling including a specific period of time or condition. ![]() The consumer should carefully read the contract before they begin writing a letter to discontinue service. ![]() However, if there is no other way out, refusing to perform is a way to cancel a contract, but the consumer should consult a lawyer first, to understand the consequences. Simply stopping payments on a contract is not professional and could give the other party an opening to make a case against the consumer. It’s like a request letter in that the consumer is requesting a cancellation. When terminating any contract, it is important for the consumer to follow certain steps to reduce any damages the other party may want to bring against them. A well planned letter to discontinue service is the best way to cancel a business contract, agreement or service and is courteous to the other party.
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